Simplicity — Compliance — Satisfaction

ASI Financial Services is here to assist student clubs and organizations, ASI departments, and university partners. We provide financial support to help meet business and programmatic needs while maintaining fiscal integrity, data accuracy, and compliance with federal, state, and local laws and regulations.

Our portfolio includes the financial management of ASI (student body) fee, ASI Facilities & Operations (student union) fee, Instructionally Related Activities (IRA) fee, and self-generated Agency fund for student clubs and organizations.

Our commitment is to create simple procedures, driving an effectively compliant business to produce incredibly satisfied customers.

Important Deadlines

Disbursement Requests submitted and approved by Thursday at 5PM are processed by the following Thursday after 2PM.

Purchase Orders must be submitted at least 3 business days prior to the event date. There is a 3 day turnaround for the PO to be processed.

Division of Student Affairs

Instructionally Related Activities (IRA)

Vendor Direct Deposit Form (PDF)

Vendor Data Record Instructions (PDF)

Quick Form Links

Need More Funding?

ASI offers two additional funding opportunities – New Programs and Augmentations (NP&A) and The Green Initiative Fund (TGIF). TGIF is specifically for sustainability-related initiatives, while NP&A can fund a wider variety of club expenses. Click on each funding opportunity below for more information!

Contact Us

Office Phone: 909-869-2800

Email: asifs@cpp.edu

Location: Bronco Student Center, Room 2123

Financial Services is now offering in-person and virtual services!

Use the link to submit a request for an appointment with a Club Services Assistant:

We are now offering extended office hours for Registered Student Organizations (clubs/orgs, and IRA groups). Please look at Facility Hours for more information.

About Our Teams

Accounts Receivable and Accounts Payable

The Accounts Receivables Team handles invoicing, receiving, documenting, and processing all deposits and payments for ASI. Additionally, the team provides guidance on the ASI Cash Handling policy and procedures.

Key responsibilities include:

  • Cash handling: Managing and securing cash transactions.
  • Billing & invoices: Preparing and sending invoices and managing billing processes.
  • Cash audit: Conducting audits to ensure accurate cash handling.

The Accounts Payable Team ensures accurate and timely payments, reviews and approves financial documents, and offers financial guidance to ASI account holders.

Key responsibilities include:

  • Prizes & awards: Handling payments for prizes and awards.
  • Travel: Processing travel-related expenses and reimbursements.
  • Disbursement Requests (DRs) & Purchase Orders (POs): Reviewing and auditing all DRs and POs, preparing them for payment processing, and ensuring their accuracy and compliance with policies and procedures.

Accounting

The Accounting Team manages the essential financial operations that keep ASI running smoothly. We oversee daily cash flows, process payments, and ensure compliance with financial regulations. Our team integrates financial data from various units such as accounts receivable (AR), accounts payable (AP), and budgeting to provide a complete and accurate financial picture. By maintaining precise and timely bookkeeping, we support informed decision-making and safeguard the organization’s assets.

Our Responsibilities:

  • Processing stops payments and check replacements
  • Managing AP checks and ACH transactions
  • Creating and maintaining new accounts
  • Record and reclassify journal entries
  • Oversee fixed assets management
  • Handling unclaimed property
  • Prepare CSU financial reports
  • Conduct audits and manage corporate taxes
  • Process vendor payments
  • Budget and financial forecasting
  • Ensure sales tax compliance
  • Perform reconciliations
  • Prepare for audits

Corporate Finance

The Corporate Finance Team provides dedicated financial support and customer service exclusively for ASI departments. We oversee annual budget development, manage budget allocations and transfers, and facilitate departmental vendor contracts and insurance requirements. Our team also handles financial processes related to travel, hospitality, prizes and awards, and cash advances. Additionally, we administer ASI’s P-Card program, the ASI cell phone program, and user access for Amazon and OnBase. To ensure financial transparency and informed decision-making, we distribute monthly profit and loss (P&L) statements to departments.

Club Finance

The Club Services Team is dedicated to providing friendly and efficient support for Registered Student Organizations (RSOs). We assist with ASI Financial Services forms, account balances, travel processes, and budget-related inquiries. Our goal is to ensure that student organizations have the financial knowledge and resources they need to operate smoothly. Additionally, we provide change for large bills when needed.

Our Services:

  • Travel – Oversee the review and processing of travel requests for RSO and IRA groups, ensuring proper documentation and approvals. We also route paperwork to the Dean of Students (DOS) and Provost’s Office when required.
  • Budgeting – Manage the budgeting process for RSOs, assisting with budget preparation, providing guidance in accordance with ASI Financial Services policies, communicating policy updates, and facilitating fund allocations.
  • Annual Budget Development & Allocations – Support RSOs in developing and managing their annual budgets.
  • Budget Training – Provide training and resources to help organizations understand and manage their budgets effectively.

Resources:

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