Financial Services
ABOUT FINANCIAL SERVICES:
Financial Services is here to provide you with guidance on financial matters regarding your department, club or organization.
Whether you need a simple form or instructions on how to complete one, ASI Financial Services has the answers you need.
As the corporate accounting department for ASI, its services are critical to the operations of many groups, departments, clubs and other student entities on campus.
All financial transactions including investments, audits and scholarships for ASI, the Bronco Student Center (BSC), Agency and Instructional Related Activities accounts are currently handled by ASI Financial Services, which also offers financial workshops for students, faculty and staff.
Bldg. 35-2123
(909) 869-2800
Hours: 8:15 a.m. – 5 p.m.
Forms & Materials
Council Deadlines
| FY 2019-20 Club Budget Submission Deadlines 2/2018 PDF |
Download |
Administrative Processing Timeline
| Administrative Processing Timeline for FY 2018-19 3/28/2019 PDF |
Download |
Smart Spending Manual
| Smart Spending: Financial Forms, Policies, and Procedures 2018 PDF |
Download |
General Forms
| Agency Fund Administration Agreement |
Download | |
| Annual Budget Presentation |
Download | |
| ASI Budget Request Packet XLS |
Download | |
| ASI Budget Transfer Form XLS |
Download | |
| ASI Signature Form |
Download | |
| ASI Signature Form (DEPARTMENTS ONLY) |
Download | |
| Cash Handling (please download all forms) |
Cash Handling Policy and Procedures 5/26/2016 PDF Cash Handling Presentation – Students 5/2016 PDF Cash Handling: Acceptance and Security of Cash Video Cash Handling: Segregation of Duties Video Cash Handling: ASI Departments Cash Handling Video Cash Receipt Log 6/13/2016 PDF Deposit Form 1/19/2017 PDF |
Download |
| Disbursement Request Form |
Download | |
| Financial Guidelines and Stipulations 2018 – 2019 PDF |
Download | |
| Independent Contractors Form |
Download | |
| Mid-year Budget Form XLS |
Download | |
| Mid-year Budget Request Walkthrough |
Download | |
| Prize, Award and Gift Procedures |
Download | |
| Prize, Award and Gift Recipients Form ($50 or Less) |
Download | |
| Prize, Award and Gift Form (Over $50) |
Download | |
| Purchase Order Form |
Download | |
| Scholarship Award Form |
Download | |
| Vendor Data Record via DocuSign Webpage |
DocuSign |
Student Travel Forms
| Domestic State Travel Ban Webpage |
Go to the Website | |
| Authorization to Travel Form (Individual) |
Download | |
| Authorization to Travel Form (Group) |
Download | |
| Student Estimated Travel Expense Form for 2018 12/2017 XLS |
Download | |
| Student Estimated Travel Expense Form for 2019 1/2019 XLS |
Download | |
| ASI and Club Funding | Release of Liability Form |
Download |
| Travel Expense Claim Form for 2018 10/2018 PDF |
Download | |
| Travel Expense Claim Form for 2019 1/2019 PDF |
Download | |
| Miscellaneous Forms | International Travel Approval Form 10/2016 PDF |
Download |
Staff Travel Forms
| Domestic State Travel Ban Webpage |
Go to the Website |
| Travel Request Policy 1/2010 PDF |
Download |
| Authorization to Travel Form |
Download |
| Estimated Travel Expense Form for 2018 12/2017 XLS |
Download |
| Estimated Travel Expense Form for 2019 1/2019 XLS |
Download |
| Travel Expense Claim Form for 2018 10/2018 PDF |
Download |
| Travel Expense Claim Form for 2019 1/2019 PDF |
Download |
| Mileage Reimbursement Form for 2018 12/2017 XLS |
Download |
| Mileage Reimbursement Form for 2019 1/2019 XLS |
Download |
| Travel Procedures 9/2016 PDF |
Download |
Insurance Requirements Forms
| ASI-Special Event Liability Insurance Requirements |
Download |
How-to Forms
| How to Complete Budget Request Form |
Download |
Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view, download Adobe Acrobat Reader.
Note: documents in Excel format (XLS) require Microsoft Viewer, download excel.