Financial Services - ASI, Cal Poly Pomona

About Financial Services

Financial Services now offers in-person and virtual services from 9 a.m. to 5 p.m., Monday through Thursday. From 10 a.m. to 2 p.m., in-person services will be provided at the one-stop Student Club & Organization Service Center (SCOSC.) Staff will continue to be available by email on Fridays.

Please email asifs@cpp.edu for more information: general questions, payment questions, budget, or deposit.

Electronic Form Submission – Budgets, Disbursement Requests, and Purchase Orders are currently being processed

Disbursement Requests and Purchase Orders must be submitted via OnBase.

Budgets must be submitted through MyBar.

Student Club and Organization Travel

Essential domestic and international travel is allowed.

• In-state travel requires advisor and OSLCC approval.
• Out-of-state and international travel requires Advisor, OSLCC, and Dean of Students approval.
• OSLCC will review that the student club has submitted their travel on 25Live per Safer Return guidelines.
• Fill out the forms located on our Forms and Instructions webpage under Travel.

All travelers must continue to adhere to the latest travel guidance from the Centers for Disease Control and Prevention and the U.S. State Department’s Travel Advisory for international travel. The respective vice president for each division will approve both domestic and international travel requests. To learn more, visit travel restrictions on the Safer Return website.

Financial Services is here to assist student groups, ASI departments, and University partners, providing financial support to help meet business and programmatic needs while maintaining fiscal integrity, data accuracy, and compliance with federal, state, and local laws and regulations.

Our portfolio includes the financial management of ASI (student body) fee, ASI Facilities & Operations (student union) fee, Instructionally Related Activities (IRA) fee, and self-generated Agency fund for student clubs and organizations.

Our commitment is to create awesomely simple procedures, driving an effectively compliant business to produce incredibly satisfied customers.

Simplicity — Compliance — Satisfaction

Budget

The Budget Team is responsible for overseeing the budgeting process for departments, student clubs, organizations, and academic groups. Our duties are to assist with the preparation of the budgets, provide guidance according to ASI Financial Services guidelines and stipulations, communicate necessary information as well as changes to budget policies, and facilitate allocation of funds.

Annual budget development & allocations
Budget workshops

Accounts Receivable

The Accounts Receivables Team is responsible for invoicing, receiving, documenting, and processing all deposits and payments for ASI. Furthermore, we are here to provide guidance on the ASI Cash Handling policy and procedures.

Cash handling
Billing & invoices
Cash audit

Accounts Payable

The Accounts Payable Team is responsible for accurate and timely payments for all stakeholders. We review, process and approve documents such as Disbursement Requests and Purchase Orders. Our team is here to provide financial guidance to ASI account holders in adherence to ASI policy guidelines and procedures.

Hospitality
Prizes & awards
Cash advance
Travel

Accounting

The Accounting Team is responsible for all “back-office” duties required to smoothly run ASI. We are charged with reporting the daily incoming and outgoing cash flows. A few of the tasks overseen by accounting include journal entries, stop payment & check replacement requests, financial reporting, and implementation of policies & procedures. To ensure these back-office functions are thoroughly accomplished, our team works diligently to keep an accurate, complete, and timely bookkeeping system.

General accounting
Fixed assets
Procurement card management
Cell phone requests
Financial reporting

Customer Service

The Customer Service Team strives to provide friendly and efficient service. Our team is here to answer any questions regarding ASI Financial Services forms, account balances, travel information, and more. We can also provide change for large bills.