Policies
BRIC Facility Use Policy
1.1. Eligibility – Membership & Guests
Student Assessed: CPP student enrolled through regular session and incurs the applicable Bronco Student Center mandatory auxiliary fee included in tuition and fees each term.
Student Non-Assessed: CPP student enrolled through Open University and/or other degree program not subject to mandatory auxiliary fees. A student enrolled at CPP prior to Fall 2010 may be included in this category.
Student Continuing: CPP student who is on an academic break (not to exceed two consecutive terms), approved leave of absence, or enrolled in the upcoming term.
Faculty/Staff: Employed by ASI, CPP or Cal Poly Pomona Foundation (CPPF) assigned a Bronco ID number. Includes retired campus faculty/staff.
Alumni: An individual who has completed a degree program at CPP.
Sponsored: An individual sponsored by a current member, at the discretion of ASI. Sponsor must be present at time of purchase and is responsible for the actions of individuals in this category. ASI highly encourages the sponsor to remain in the BRIC for the full duration of the sponsored individual’s use. Persons observed soliciting members for guest sponsorship will be denied access to the facility. Guests of Kellogg West Conference Center and Hotel or an approved CPP hosted program are eligible for a sponsored guest pass.
Affiliate: An individual who is affiliated with the academic mission of CPP.
1.2. Membership & Guest Pass Rates
1.3. University Sponsored Groups
1.4. Age Restrictions
1.5. Attendants/Aides
1.6. Medical Insurance
1.7. Refunds
1.8. Refusal Right
1.9. Waiver
2.1. Eligibility
BRIC Members & Guests: Certain Campus Recreation programs are limited to registered members and guests of the BRIC.
Open:Individuals who are not BRIC members or guests may be eligible for select programs.
Program specific: Some programs within the category may be limited to BRIC members, BRIC guests and members or open to individuals who are not BRIC members or guests as determined by the Director of Campus Recreation.
2.2. Fees
2.3. Program Categories
Program Categories
Program Category | Description/Qualifications | Eligibility | Fees |
Equipment Issue | Individual items and accessories available for day-use only. Must be returned prior to scheduled closing time on the same day issued. |
BRIC Members & Guests | No* |
Group Exercise | Activities facilitated in a drop-in class format available on first-come, first-serve basis. |
BRIC Members & Guests | No |
Open Recreation | Drop-in activity not facilitated but may be directly or indirectly supervised by a Campus Recreation employee. |
BRIC Members & Guests | No |
Orientation | Establish fundamental knowledge to ensure safe activity and/or equipment operation. |
BRIC Members & Guests | No |
Equipment Rental | Single or grouped equipment issued/assigned for a duration of time beyond the date of issue. |
Program specific | Varied |
Individualized Assessment | Consultation with a trained service provider that may include base-line measurements/habits, goal setting and/or tracking progress. |
Program specific | Varied |
Intramural Sports | Individual or team, competition-oriented activities taking place between registered participants within a league or tournament structure. |
Program specific | Varied |
Non-Credit Instruction | Includes an instructional element and limited availability and/or progressive teaching method and subject matter. Extended courses are not available for drop-in and may have strict instructor to student ratios. |
Program specific | Varied |
Off-campus Programs | Requires travel to an off-site location which may or may not necessitate overnight accommodations. |
Program specific | Varied |
Special Events | Events designed to celebrate or promote the purpose of ASI Campus Recreation and/or ASI’s mission. |
Program specific | Varied |
Specialized Training | Designed for one-on-one or small groups, providing services to meet the wellness needs of the individual or group. |
Program specific | Yes |
Camps & Clinics | Primarily during non-peak seasons focused on youth and family. |
Open | Yes |
Pro Shop/Retail | ASI branded merchandise and specialty items available for purchase. |
Open | Yes |
*Damaged or lost items may result in a replacement fee.
3.1. Rental and Reservation
3.2. Activity Specific Space Usage
3.3. Prioritization
The BRIC is available for rentals and reservations to all ASI departments and CPP student clubs or organizations registered, approved and in good standing. The BRIC is also available for rentals to CPP and Cal Poly Pomona Foundation (CPPF) sponsored events and programs, as well as off campus groups. ASI Campus Recreation shall schedule groups according to the priority listed below when reserving or renting space in the BRIC. Any deviation from these priorities requires recommendation from the Director of Campus Recreation and approval by the ASI Executive Director.
- Events or programs sponsored by ASI Campus Recreation.
- Events or programs sponsored by other ASI departments.
- Events or programs sponsored by one or more CPP student clubs/organizations.
- Campus-wide events.
- Events or programs sponsored by one or more CPP and/or CPPF departments.
- Off-campus groups.
KIN swim courses with Academic Senate approved curriculum shall have first priority to schedule BRIC Pool spaces. In an effort to maintain reasonable member access opportunities during all publicized open hours, each CPP student club organization shall be granted reservation space up to twelve (12) hours per week and no more than three (3) consecutive hours in a day. Additional hours weekly or daily may be considered with approval from the Director of Campus Recreation.
3.4. Facility Use Charges
Facility rental fees do not apply to ASI events, programs and services. CPP student club/organization may reserve facilities without incurring facility rental fees except when one or more of the following apply to the facility reservation request:
- Real or anticipated participation that is greater than 10% non-CPP students (Tier 2
Rental Fees apply) - An event where students are not directly involved in staging the event, including
marketing and production. (Tier 2 Rental Fees apply) - Event or activity scheduled outside of standard operating hours (Tier 2 Rental Fees
apply) - Events or activities where a fee will be imposed to participants by the group (Tier 2
Rental Fees apply) - Event or activity which involves providing/serving food or beverage (Other Fees apply)
- Pool Deck Grills will be used (Other Fees apply)
- Event or activity requiring staffing or additional equipment (Other Fees apply)
- Exclusive use of eligible facilities as noted in Facility Rental Fees (Tier 1 Rental Fees and
Other Fees apply)
3.4.1. Facility Rental Fees
Indoor and Outdoor Facility Rental fees may be adjusted annually. ASI departments may reserve BRIC facilities for ASI business purposes without incurring rental fees. Other qualifying groups eligible to rent or reserve space are categorized in pricing tiers below:
TIER 1 Groups: CPP student clubs
TIER 2 Groups: University and CPPF departments or programs, co-sponsored events (club/organization and department)
TIER 3 Groups: Off campus groups
Facility rental fees shall be set and published annually with a recommendation from the Director of Campus Recreation and approval by the ASI Executive Director.
3.4.2. Other Fees
If, after an event, authorized ASI Campus Recreation staff determine that the event did not meet the criteria for a CPP student club reservation, the appropriate rental rate shall apply. Any room that requires changes to the standard setup shall incur a fee. These charges are to be agreed upon in advance. When groups in different room rental categories hold an event, the higher room rental rate shall apply. All groups, except ASI departments, shall be responsible for paying direct costs incurred by their event, including but not limited to: Necessary labor, equipment rental, utility charges, admission/guest/spectator fees, and custodial services. If insurance is required, the cost of the certificate of insurance and endorsement will be the responsibility of the user. Staffing requirements for facility rentals shall be based on the number of projected participants and the activity.
3.4.3. Fee Adjustments or Waivers
Adjusted rates or facility fee waivers based on quantity of space, length of reservation, or other related variables may be offered upon the recommendation of the Director of Campus Recreation with the approval of the by the Executive Director.
3.5. Facility Request Restrictions
3.6. Food & Beverages
3.7. Grill Use
Requirements for grills use are as follows:
- All persons who will be assisting with the grill use must hold a California Food Handlers
Card. - One group representative must complete the ASI Grill Use Orientation offered prior to
each event
No external grills shall be allowed on the pool deck unless the catered food and services are provided by CPPF.
3.8. Decorations
3.9. Room/Space Capacities
3.10. Damages
3.11. Additional Equipment
3.12. Payment
3.13. Cancellations
3.14. No Shows
may be subject to a loss of scheduling privileges. Groups who are not paying a rental fee may be subject to a loss of scheduling privileges.
4.1. Climbing Wall
- All climbers must participate in a climbing wall orientation and belay class prior to utilizing the open climb hours.
- All belayers must pass an ASI Campus Recreation belay assessment and display an authorized belay indicator while in the climbing wall area.
- Lead climbers & lead belayers must pass an ASI Campus Recreation lead assessment and display an authorized lead indicator while in the climbing wall area.
- Only trained and authorized ASI Campus Recreation staff are permitted to teach or instruct technical skills.
- Persons not climbing must remain outside the climbing wall suite or in a designated seating area.
- Closed-toe shoes must be worn while climbing and belaying.
- Socks must be worn with rental shoes.
- Climbers may bring their own gear, but must have it inspected by authorized ASI Campus Recreation staff prior to use in the climbing wall suite.
- No bouldering above 16 feet. Hands may not exceed 16 feet while bouldering.
- Bouldering is only permitted over the designated bouldering area.
- Individuals may not boulder above or below any other climbers.
4.2. Courts
- Participation is on a first-come, first serve basis.
- Courts are primarily intended for basketball, volleyball, and badminton. Other activities are permissible if approved by authorized ASI Campus Recreation staff.
- The ASI Campus Recreation Open Rec Schedule will dictate the priority use of the space for any given time.
- Individuals are prohibited from:
- Hanging on the rim or net.
- Disassembling or moving equipment that has been set-up.
- Using tape or other marking materials on walls, doors or floor surfaces unless approved by authorized ASI Campus Recreation staff.
- Spitting anywhere on the court except in designate trash receptacles.
- Wearing shoes with soles that will mark the floors.
- Placing bags and/or personal items on the floor or in the walkways.
4.3. Equipment Checkout
- Equipment must be checked out and returned to the Equipment Checkout Desk. Equipment designated for indoor use may not leave the BRIC. Equipment designated for outdoor use may not be used inside the BRIC.
- Equipment can be checked out from opening to 30 minutes prior to closing. Unless an exception is approved prior to checkout, equipment must be returned prior to closing on the check-out date.
- Quantity of equipment may be limited to the quantity appropriate for one participant.
- Equipment may only be used for its intended purposes.
- ASI Campus Recreation is not responsible for any injury or damages that are the result of using checked out equipment.
- The individual who checked out equipment is responsible for its return. The individual is liable for the replacement cost of equipment that is not returned.
- Individual returning equipment damaged beyond what is expected of normal “wear and tear” as determined by ASI Campus Recreation staff, is liable for the replacement cost of that equipment.
4.4. Fitness
- Clothing composed with details or materials that could damage equipment is prohibited.
- Amplified music is prohibited. Earbuds or headphones must be used with personal listening devices.
- Only trained and authorized ASI Campus Recreation employees are permitted to provide personal training and exercise instruction.
- Participants must re-rack weights immediately after use.
- Participants must wipe down equipment immediately after use with the provided sanitation wipes.
- Participants must use the appropriate weight bars on the Olympic platforms as designated by ASI Campus Recreation.
- Equipment must remain in its general designated areas. Exercise equipment may not be used in common areas such as the hallway or lobby.
- Individuals are prohibited from:
- Using chalk and other grip enhancing products in areas other than the Olympic platforms.
- Touching or leaning against the mirrors.
- Throwing medicine balls against the ground or wall.
- Dropping weights and/or equipment on the floor, except designated bars and plates on Olympic platforms.
- Using hand weights or dumbbells on cardiovascular equipment.
- Wearing shoes with excess foliage or dirt on the exercise equipment.
- Safety collars must be used regardless of the weight.
- The use of cardio equipment is limited to 30-minutes when others are waiting.
4.5. Lockers
- Lockers designated for day-use only and may be used while the user is in the BRIC or participating in ASI Campus Recreation sponsored activities.
- After the close of business, all items remaining in day-use lockers will be removed and turned in to Lost & Found.
- CPP and ASI are not responsible for lost or stolen items.
- ASI reserves the right to open any BRIC locker for any reason.
4.6. Locker Rooms
- Swimsuit dryers are to be used for their intended purpose only.
- Consumption of food is prohibited in the locker rooms.
4.7. Lounge
- Television programming and volume will be set at the discretion of the ASI Campus Recreation staff
- Furniture may not impede the egress or general traffic flow.
- Furniture that is moved by a user must be placed back in its original location at the end of use.
- Monopolization of the lounge area is not permitted. The lounge is intended for informal use.
4.8. Multi-Activity Court (MAC)
- Participation is on a first-come, first serve basis.
- The MAC is primarily intended for indoor soccer, floor hockey, table tennis, basketball and volleyball. Other activities are permissible if approved by authorized ASI Campus Recreation staff.
- The ASI Campus Recreation Open Rec Schedule will dictate the priority use of the space for any given time.
- Individuals are prohibited from:
- Hanging on the rim or net.
- Disassembling or moving equipment that has been set-up.
- Using tape or other marking materials on walls, doors or floor surfaces unless approved by ASI Campus Recreation staff.
- Spitting anywhere on the court except in designate trash receptacles.
- Wearing shoes with soles that will mark the floors.
- Placing bags and/or personal items on the floor or in the walkways.
4.9. Pool & Deck
- Only trained and authorized ASI staff are permitted to turn deck heaters on/off and move umbrellas and other weighted deck furniture.
- Only deck furniture provided by ASI Campus Recreation is permitted.
- Deck furniture may not impede the egress or general traffic flow.
- Furniture that is moved by a user must be placed back in its original location at the end of use.
- Individuals are prohibited from:
- Accessing the pool without a certified and authorized ASI Campus Recreation Lifeguard on duty.
- Consuming any food, gum and/or beverages in the pool or within 10 feet of the pool with the exception of clear, drinking water in a non-breakable container.
- Running, pushing, dunking, water fighting, chicken fights, hanging on the backs of other swimmers, breath holding contests, hypoxic breathing, hanging on basketball rims or volleyball net, and other horseplay activities in the water or on the deck.
- Diving in less than 5 feet of water.
- Running dives or front/back flips.
- Removing any ASI furniture or equipment provided from the pool complex.
- Blowing the nose, or urinating in the pool.
- Spitting anywhere except in designated trash receptacles.
- Storing personal belongings in the pool complex offices, storage rooms, and maintenance areas and on or under the lifeguard towers.
- Hanging or sitting on the lane lines.
- Unauthorized use of emergency exits.
- Monopolization of any pool area, as determined by ASI Campus Recreation staff, is not permitted without a confirmed facility reservation. Monopolization of the pool deck is defined as a group of more than 10 people. For all other pool areas, monopolization is determined at the discretion of authorized ASI Campus Recreation staff.
- Only authorized reservation groups may use the barbeque area, unless an ASI Campus Recreation Open Grill time is scheduled and the users have completed the necessary requirements (refer to section 3. Facility Scheduling).
- In the event of inclement weather, ASI Campus Recreation staff may close sections or the entire pool due to visual and safety limitations. The staff maintain the right to refuse or revoke admittance as a safety precaution.
- All pool users are required to shower prior to entering the pool.
- ) Participants are required to follow the directions of lifeguards and other ASI Campus Recreation staff. Upon a long whistle blast signal from lifeguards ― stop what you are doing and follow the lifeguard’s directive.
- Personal flotation or training devices are subject to the discretion and approval of authorized ASI Campus Recreation staff.
- Pool toys are restricted to those that are provided or authorized by ASI Campus Recreation for original intention.
- Equipment should be returned to the proper storage location following use.
- Use of the pool may be refused to anyone appearing to have a contagious or infectious condition, such as a cold, athlete’s foot, ringworm, boils, and other skin infections.
- ) Participants experiencing or that have experienced stomach illness (active diarrhea) within the past fourteen (14) days are not allowed to enter the pool water.
- For female-bodied individuals, appropriate swimwear is that which covers the nipple and areola of the breast, the intergluteal cleft, genitals, and the pubic region. For malebodied
individuals, appropriate swimwear is that which covers the intergluteal cleft, genitals, and the pubic region. Thongs and see-through swimwear are prohibited. Street clothes, cotton, cut-off jeans and/or shorts below the knees are not permitted in the pool. Shirts that are worn in the pool must be clean or apparel designed for aquatic use. Participants with concerns regarding modesty or sun protection may wear clean, covering garments that do not interfere with their safety in the water. - Any participant, who does not demonstrate the ability to swim safely in deep water, may be required to pass a swim test administered by the lifeguard on duty.
- All goggles and masks must be well fitted and have tempered glass.
- Fins of any size are only permitted in designated lap swimming areas unless otherwise permitted by authorized ASI Campus Recreation staff.
- Participants are required to dry off before entering the facility restrooms.
- Shoes/footwear are required to be worn to and from the pool.
- No pets, except service animals are permitted on the pool deck.
- Only trained and authorized ASI Campus Recreation Staff are permitted to teach or instruct technical skills.
4.10. Racquetball Courts
- Eye protection is required. Prescription eyeglasses are acceptable in place of standard protective eyewear. Sunglasses are not permitted.
- Striking the court walls or floor with the racquet is prohibited.
- The court is for racquetball play only unless approved by authorized ASI Campus Recreation staff.
4.11. Studios
- Studio equipment is for use during scheduled classes and must remain in the group fitness studio.
- Individuals are prohibited from:
- Using tape or other marking materials on walls, doors or floor surfaces unless approved by ASI Campus Recreation staff.
- Touching or leaning on the mirrors.
- Spitting anywhere except in designate trash receptacles.
- Full contact training (including, but not limited to, wrestling, grappling and Muy Thai) outside of supervised instructional clinics or authorized sport club practices.
- Consuming any food, gum and/or beverages in the studio with the exception of clear, drinking water in a non-breakable container.
- Wearing shoes with soles that will mark the floors.
- Dead weight hanging exercises on the speed bags, punching bags, bars, or TRX bands.
- Only authorized and trained ASI Campus Recreation staff are permitted to operate audio equipment and unlock equipment storage.
- Monopolization of a studio during open recreation usage, as determined by ASI Campus Recreation staff, is not permitted. Groups of four or more must secure an advanced reservation.
- Participants utilizing Studio B must:
- Supply personal hand wraps when using boxing gloves.
- Wear protective hand gear when using the heavy bag.
- Complete any required safety orientations provided by ASI Campus Recreation prior to accessing the studio.
- Wear closed-toe shoes at all times.
- Check-in at Equipment Checkout before utilizing the Open Recreation time.
- Only trained and authorized ASI Campus Recreation Staff are permitted to teach or instruct technical skills.
4.12. Track
- Users must follow signage for proper direction of activity.
- Inside lanes are designated for running/jogging; outside lanes are designated for walking.
- Individuals are prohibited from:
- Blocking the flow of traffic.
- Spectating or standing on/from the track.
- Running barefoot.
- Spitting anywhere except in designate trash receptacles.
- Group use and structured practices on the track are not permitted.
4.13. Universal Changing Room
- The Universal Changing Room is a single occupancy facility. Refer to section 1.5. regarding Attendants/Aides.
5.1. Alcohol Policy
5.2. Appliances
Personal cooking appliances other than those used or maintained by CPPF or other authorized food service lessees are not allowed in the BRIC. In offices, an exception is made for:
- Coffee makers
- Microwave ovens
- Refrigerators
These appliances must be for personal use and must be properly cleaned and maintained by the individual offices. The ASI Executive Director or designee reserves the right to remove appliances that are not properly maintained, or which are not approved for use by the Office of Environmental Health and Safety.
5.3. Attire
Unless otherwise specified in a facility-specific policy or posted, appropriate athletic attire is required for all active participants in all indoor activity spaces. Appropriate athletic attire is defined as the following:
- Shoes, shirts, and bottoms must be worn in all interior areas of the building with the exception of the locker rooms and universal changing room.
- Shirts must cover the majority of the skin on the chest, abdomen and back.
- Shoes must be clean, athletic style with closed-toe, closed-heel and non-marking soles. Cleats are not permitted.
- Clothing displaying profane or offensive material is prohibited.
5.4. Bicycles, Skateboards, Skates & Other Means of Transport
5.5. Duty to Report
5.6. Electronics
5.7. Equipment
5.8. Food and Beverages
Food, gum and beverages are allowed in the following areas:
- Pool Deck
- 1st Floor areas including the lobby, lounge, main corridors, staff offices
- 2nd Floor areas including the lounge and staff offices
- 3rd Floor staff offices
In all other spaces (unless otherwise specified), only beverages in a sealable non-breakable container are permitted. Individuals are required to use the trash and recycling containers provided to properly dispose of waste.
5.9. Loss of Access Privileges
5.10. Marketing & Posting
5.11. Open Flame
5.12. Other Policies
5.13. Personal Belongings
5.14. Personal Image Release
5.15. Photography/Videography
5.16. Proof of Identification
5.17. University Policies
5.18. Use of Facility for Personal Gain
5.19. Weapons & Firearms
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