Conference and Event Services

BSC Room Reservations

Note: Requests must be made at least two weeks prior to the desired start date.

BSC room reservations are open to registered student clubs and organizations and all CPP departments through 25Live for meetings and events through July 31, 2023.

BSC rooms available for reservation include England Evans, Lyra, Perseus, Orion Suite, Ursa Minor, and Andromeda Suite.
Note: Ursa Major will be available for use for events on or after June 6 and up to July 22, 2022.

When not reserved, meeting rooms will be available for an individual student or group of students for same-day, drop-in use as study rooms.

Off-campus groups can submit reservations requests for dates on or after May 23, 2022, through July 31, 2023.

25Live Step By Step Guide   BSC Map Available Spaces

For assistance, please email cedesk@cpp.edu or call 909-869-2847.

Use the dropdown accordion menu to view more information.

  • BSC Hours of Operation

    May 23 – August 12, 2022: Monday through Friday 8 a.m. to 6 p.m.; Saturdays & Sundays: Closed

     

    All main doors to access the first and second floors of the BSC will be unlocked during operating hours. ASI offices and services will be open—advanced reservations or appointments will be optional but not required.

     

  • FAQs

    1. What safety procedures are in place at the BSC?

    All participants are required to fill out the CPP Student Health Screener prior to coming to campus and follow the CPP Safer Return to Campus Guidelines. Physical distancing is no longer required but it is still encouraged wherever feasible. Cleaning supplies will be made available for participating students to clean their assigned area as needed. Beginning April 2, 2022, masks will be strongly recommended but not required for indoor settings on campus. Though no longer required, wearing a mask indoors is strongly recommended, and it continues to be a highly effective way to protect yourself and our community from the spread of the COVID-19 virus and variants. The university will continue to provide medical grade surgical masks and KN95 masks to all students, faculty and staff at no charge. General access to masks on campus, specifically KN95s, are also available at Student Success Centers (including the BRIC Service Desk, the BSC Conference and Events desk, and the BSC Games Room) and the Student Services Building (SSB).

     

    2. Do I have to wear a mask?

    Beginning April 2, 2022, masks will be strongly recommended but not required for indoor settings on campus. Though no longer required, wearing a mask indoors is strongly recommended, and it continues to be a highly effective way to protect yourself and our community from the spread of the COVID-19 virus and variants. The university will continue to provide medical grade surgical masks and KN95 masks to all students, faculty and staff at no charge. General access to masks on campus, specifically KN95s, are also available at Student Success Centers (including the BRIC Service Desk and BSC Games Room) and the Student Services Building (SSB).

     

    3. Can I use the Solaris Lounge to attend an online class?

    Absolutely! In fact, we encourage it! However, we do ask that you come prepared by bringing your own headphones with microphone capabilities to reduce the noise level for other students who will also be using the space to attend an online class.

     

    4. Can I make a reservation for a room in the BSC, such as Orion or Ursa Minor?

    BSC room reservations are open to registered student clubs and organizations and all CPP departments through 25Live for meetings and events through July 31, 2023.

     

    BSC rooms available for reservation include England Evans, Lyra, Perseus, Orion Suite, Ursa Minor, and Andromeda Suite. Ursa Major will be available for use for events on or after June 6 and up to July 22, 2022. When not reserved, meeting rooms will be available for an individual student or group of students for same-day, drop-in use as study rooms. Off-campus groups can submit reservations requests for dates on or after May 23, 2022, through July 31, 2023.

     

    Please follow ASI on Facebook, Twitter, or Instagram @asicpp to stay up to date on changes made to reservation plans.

     

    5. Do I have to pay for parking?

    Yes, you will have to pay for parking if you are driving to campus. For information regarding on-campus parking, please visit CPP Parking Services.

     

    6. Can I eat in my reserved space?

    Yes, you may bring your own food and eat in your own reserved space.

     

    7. Do I have to make a reservation in advance for Solaris Lounge?

    No. Solaris is fully open for drop-in studying.

Ursa Major Reservations

Associated Students, Inc. is thrilled to share that the Bronco Student Center (BSC), Ursa Major (Bldg. 35-2611) will be open at full capacity for Fall reservations! Ursa Major is the largest conference room space in the BSC and on campus with a maximum capacity of 612* to host your fall semester on-campus events. 

Ursa Major can be reserved for events taking place on or after August 29, 2022. 

The 25Live priority reservation dates are as follows: 

June 28: Student Clubs/Orgs 
July 12: CPP departments 
July 26: External CPP communities  

NOTE: All reservations must be made using 25live and are subject to approval by ASI Conference and Events Services (C&E).  

When completing your reservation through 25live, please answer all questions on the event form to be assisted with your reservation inquiry.  

  • Ursa Major Details

     Room Layout

    Ursa Major can break out into 3 different sections and are customizable to different layouts. While only the theatre and banquet capacities will be listed for reservation, you are able to indicate on your reservation if you need a different layout option. 

    Rentals

    All the round tables available for use are 60 in. and can hold up to 10 people per round. C&E also offers cocktail tables and a 20×20 dance floor (for an additional cost). If you need linen for any of the tables, you must provide them yourself or request them from Foundation.

    Audio/Visuals
    All rooms have AV capabilities. Ursa Major can also be split and combined to use two spaces (Ursa Major AB/Ursa Major BC).

    • Ursa Major A hosts the main stage, projector, and projector screen as the front-of-house and is best for those looking to host a keynote/panel. (Max. capacity: 100 theatre seating; 80 banquet seating.)
    • Ursa Major B has no permanent stage, but one can be added in front of a projector screen if requested (subject to equipment availability). (Max. capacity: 90 theatre seating; 60 banquet seating.)
    • Ursa Major AB also includes the main stage in section A. (Max. capacity: 240 theatre seating; 200 banquet seating.)
    • Ursa Major C is the largest section of the three individual breakouts. Also, while it has no permanent stage, one can be added in front of a projector screen if requested (subject to equipment availability). (Max. capacity: 220 theatre seating; 200 banquet seating.)
    • Ursa Major BC has no permanent stage, one can be added in front of a projector screen if requested (subject to equipment availability). (Max. capacity: 330 theatre seating; 240 banquet seating.)
    • Ursa Major suite (combination of all 3 rooms). (Max. capacity: 612 theatre seating; 300 banquet seating.)

Currently, reservations for all other spaces at the BSC and the BRIC are available through 25live.

For questions regarding reservations or any information regarding Ursa Major reservations, please email cedesk@cpp.edu.

*612 max. capacity is for the Ursa Major suite theatre seating with use of the front stage.

Zoom Events & Services

In lieu of in person events, ASI is offering Cal Poly Pomona student clubs and organizations assistance with virtual events free of charge.

Our Conference & Events staff is available to plan, assist, and enhance the operation of your virtual event. Logistical services we provide are:

  • Creation of polls & downloading results for data
  • Managing breakout rooms
  • Facilitating questions received in the chat feature
  • Whiteboard engagement
  • Main screen control of graphics, audio, and screenshare for presentation
  • Monitoring waiting room and providing secure access to event for intended attendees
  • Removing disruptive participants from event
  • Record event, download chatroom & participants list if requested by the host

Advertise your event on ASI’s Instagram!

If a CPP student club/org is hosting an event that is free for all CPP community members to attend AND they use C&E services for hosting the event on Zoom, then ASI will post the event on the ASI Instagram story! To ensure your event is marketed to the CPP community in a timely manner, ASI needs at least 2 weeks notice to prepare the story and post. Each event will be no more than 1 slide and will live on the Instagram Highlights under the Clubs/Orgs tab until the end of the event. Once you book your event with C&E, you will be put in contact with ASI’s social media team to have your event posted!

Contact Us

For more information stop by our front desk on the second floor of the BSC (Building 35) down the hall from URSA Major, or you can email us. A reservations assistant will consult and inform you of all the services and how we can ensure a successful event for you and your participants.

For accommodations, email cedesk@cpp.edu

Our in-person desk hours are:
Monday – Friday: 8:00am – 6:00pm
Email: cedesk@cpp.edu
Phone: (909) 869-2847