Conference and Event Services
BSC Room Reservations
Note: Requests must be made at least two weeks prior to the desired start date.
NOTE: All reservations must be made using 25Live and are subject to approval by ASI Conference and Events Services (C&E). When completing your reservation through 25Live, please answer all questions on the event form to be assisted with your reservation inquiry.
BSC room reservations are open to registered student clubs and organizations and all CPP departments through 25Live for meetings and event.
BSC rooms currently available for reservation include England Evans, Perseus, Orion Suite, Ursa Minor, Ursa Major and Andromeda Suite.
When not reserved, meeting rooms will be available for an individual student or group of students for same-day, drop-in use as study rooms.
The 25Live priority reservation dates are as follows:
- April 28: Student Clubs/Orgs (large events only, weekly meeting/practice requests will be accepted beginning Monday August 7)
- May 12: CPP departments
- May 26: External CPP communities
Off-campus groups can submit reservations requests for dates on or after May 26, 2023.
25Live Step By Step Guide BSC Map Available Spaces
For assistance, please email cedesk@cpp.edu or call 909-869-2847.
Use the dropdown accordion menu to view more information.
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BSC Hours of Operation
May 23 – August 12, 2022: Monday through Friday 8 a.m. to 6 p.m.; Saturdays & Sundays: Closed
All main doors to access the first and second floors of the BSC will be unlocked during operating hours. ASI offices and services will be open—advanced reservations or appointments will be optional but not required.
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FAQs
1. What safety procedures are in place at the BSC?
All participants are required to fill out the CPP Student Health Screener prior to coming to campus and follow the CPP Safer Return to Campus Guidelines. Physical distancing is no longer required but it is still encouraged wherever feasible. Cleaning supplies will be made available for participating students to clean their assigned area as needed. Beginning April 2, 2022, masks will be strongly recommended but not required for indoor settings on campus. Though no longer required, wearing a mask indoors is strongly recommended, and it continues to be a highly effective way to protect yourself and our community from the spread of the COVID-19 virus and variants. The university will continue to provide medical grade surgical masks and KN95 masks to all students, faculty and staff at no charge. General access to masks on campus, specifically KN95s, are also available at Student Success Centers (including the BRIC Service Desk, the BSC Conference and Events desk, and the BSC Games Room) and the Student Services Building (SSB).
2. Do I have to wear a mask?
Beginning April 2, 2022, masks will be strongly recommended but not required for indoor settings on campus. Though no longer required, wearing a mask indoors is strongly recommended, and it continues to be a highly effective way to protect yourself and our community from the spread of the COVID-19 virus and variants. The university will continue to provide medical grade surgical masks and KN95 masks to all students, faculty and staff at no charge. General access to masks on campus, specifically KN95s, are also available at Student Success Centers (including the BRIC Service Desk and BSC Games Room) and the Student Services Building (SSB).
3. Can I use the Solaris Lounge to attend an online class?
Absolutely! In fact, we encourage it! However, we do ask that you come prepared by bringing your own headphones with microphone capabilities to reduce the noise level for other students who will also be using the space to attend an online class.
4. Can I make a reservation for a room in the BSC, such as Orion or Ursa Minor?
BSC room reservations are open to registered student clubs and organizations and all CPP departments through 25Live for meetings and events through July 31, 2023.
BSC rooms available for reservation include England Evans, Lyra, Perseus, Orion Suite, Ursa Minor, and Andromeda Suite. Ursa Major will be available for use for events on or after June 6 and up to July 22, 2022. When not reserved, meeting rooms will be available for an individual student or group of students for same-day, drop-in use as study rooms. Off-campus groups can submit reservations requests for dates on or after May 23, 2022, through July 31, 2023.
Please follow ASI on Facebook, Twitter, or Instagram @asicpp to stay up to date on changes made to reservation plans.
5. Do I have to pay for parking?
Yes, you will have to pay for parking if you are driving to campus. For information regarding on-campus parking, please visit CPP Parking Services.
6. Can I eat in my reserved space?
Yes, you may bring your own food and eat in your own reserved space.
7. Do I have to make a reservation in advance for Solaris Lounge?
No. Solaris is fully open for drop-in studying.
Zoom Events & Services
In lieu of in person events, ASI is offering Cal Poly Pomona student clubs and organizations assistance with virtual events free of charge.
Our Conference & Events staff is available to plan, assist, and enhance the operation of your virtual event. Logistical services we provide are:
- Creation of polls & downloading results for data
- Managing breakout rooms
- Facilitating questions received in the chat feature
- Whiteboard engagement
- Main screen control of graphics, audio, and screenshare for presentation
- Monitoring waiting room and providing secure access to event for intended attendees
- Removing disruptive participants from event
- Record event, download chatroom & participants list if requested by the host
Advertise your event on ASI’s Instagram!
If a CPP student club/org is hosting an event that is free for all CPP community members to attend AND they use C&E services for hosting the event on Zoom, then ASI will post the event on the ASI Instagram story! To ensure your event is marketed to the CPP community in a timely manner, ASI needs at least 2 weeks notice to prepare the story and post. Each event will be no more than 1 slide and will live on the Instagram Highlights under the Clubs/Orgs tab until the end of the event. Once you book your event with C&E, you will be put in contact with ASI’s social media team to have your event posted!
Contact Us
For more information stop by our front desk on the second floor of the BSC (Building 35) down the hall from URSA Major, or you can email us. A reservations assistant will consult and inform you of all the services and how we can ensure a successful event for you and your participants.
For accommodations, email cedesk@cpp.edu
Our in-person desk hours are:
Monday – Friday: 8:00am – 6:00pm
Email: cedesk@cpp.edu
Phone: (909) 869-2847